When should food orders be sent to the prime vendor (PV)?

Food orders should be sent to the prime vendor two duty days before delivery to ensure that there is adequate time for processing, preparation, and logistics involved in meeting the order. This timeframe allows the vendor to gather the necessary items, schedule deliveries, and adjust for any potential stock shortages or changes in availability. By placing orders two days in advance, it helps avoid issues such as last-minute changes or delays, ensuring that all required items arrive on time and in the correct quantities.

Sending orders one duty day before delivery may not provide sufficient time for the vendor to fulfill the request effectively, potentially leading to shortages or delays in receiving the food supplies. Similarly, sending orders three duty days before delivery could lead to inefficiencies and difficulties in managing inventory levels. Orders made on the day of delivery leave no room for any unexpected complications, compromising the overall effectiveness of the supply chain.